Requests to transfer between schools

Moving children from school to school can seriously affect their education and can significantly damage their results.  Governors’ of Haywood, therefore discourage parents from transferring their children unless it is absolutely necessary.

Talking to your child and staff at your child’s present school, may avoid the need for your child to transfer.  It is important that you consider whether a transfer is really the best option for your child.

If your request for a transfer of school is for any of the reasons listed below, you should not complete the In-Year School Transfer Request Form (below) until you have taken the steps indicated: 

Reason for Transfer: Dissatisfaction
Steps you Should Take: Discuss your concerns with Headteacher

Reason for Transfer: Non-school attendance
Steps you Should Take: Sit down with your child to find out why he/she is not attending. Talk to the teachers who teach your child, to find out if he/she is worried about certain subjects. Contact the school Education Welfare Officer for advice.

Reason for Transfer: Unresolved issues (e.g. bullying)
Steps you Should Take: Talk to your child’s teachers, form tutor, Head of House/Year to make sure they are aware of the situation. Make an appointment to speak to the Headteacher.

Reason for Transfer: To avoid exclusion
Steps you Should Take: Talk to your child’s form tutor, Head of House/Year or Headteacher. Check if your child has been identified as having special educational needs. Ask for a review of the Individual Education Plan.

Reason for Transfer: Special Educational Needs
Steps you Should Take: Talk to the person in charge of special needs (SENCO) at the school.Contact the Parent Partnership Service on 01782 234701

If you decide to make a formal request for transfer, please download and complete the application form below and give it to the school you would like your child to attend:


It can take up to 20 school days (i.e. four school weeks) to complete a transfer even when a school place is available.  Where an appeal is required, it may take a little longer.

If transferring within the Stoke-on-Trent area your child should remain at his/her current school, until the transfer can be completed.  It is highly damaging to his/her education and against the law for a child not to be receiving education.

Moves into an area during the year
The law enables parents of children seeking a school place to express a preference.  Parents should note that a place cannot be guaranteed for any child at their preferred school, even when they move into the school’s catchment area.  If you are unsure which is your normal catchment area school, please contact Admissions and Family Services.  Admission to a Community or Voluntary controlled school, which is not the catchment area school, does not guarantee admission of brothers and/or sisters.

Applications for more than one child
Please complete a separate form for each child.  Please be aware that if you are applying for more than one child to change school, it may not always be possible for your preferred school to admit any or all of the children.  In such circumstances any offer of a school place will be for the child names and would not give the other children any priority for admission as a ‘sibling link’.

Families of UK Service personnel and other Crown Servants
If an application for an in-year place is accompanied by an official MOD, FCO or GCHQ letter declaring a relocation date we will arrange for confirmation of a school place in advance of the relocation.

Getting Your Child to School
When considering changing your child’s school or if moving into the area you need to consider very carefully how your child will travel to school.  It is your responsibility to get your child to school.  You may qualify for transport assistance if the nearest school with places is;

  • Over two miles walking distance from the family home for primary pupils;
  • Over three miles walking distance from the family home for high school pupils; or
  • Over two miles from the family home for high school pupils who are entitled to Free School Meals.

To find out if you qualify for transport assistance please look at the LA website

Or contact school transport on 01782 233232 or 236868.

Parental Responsibility
An application form can only be signed by someone with parental responsibility (PR).  In signing a transfer application, the parent is indicating that they act on behalf of and with the agreement of those with PR.  A dispute between those with PR regarding an application may make it invalid.

Allocation of places
The Authority’s policy for allocating places for in-year admissions is essentially the same as for admission at the normal age and time of transfer.  Some schools are their own admissions authority.  Please contact the school for a copy of their admissions policy.  You may have additional information which may strengthen your application for a school place.  Please attach a brief explanation and any relevant documentary evidence to your application form.

How to Appeal
If it is not possible to agree to your request for a school place, you have the right to appeal to an Independent Appeals panel.  Information on the Independent Appeals process will be provided (if necessary) when you receive the outcome of your application.

Fraudulent Applications
If a place is offered based on a fraudulent or intentionally misleading application, this may deny a place to a child with a stronger claim.  If this happens, the offered place will be withdrawn.

If you wish to discuss the admission to school process please contact the school in the first instance.

You can also contact the In Year Admissions Team on 01782 238756


  • The Academy closes to students at 12.30 pm on Friday 17th December and reopens on Wednesday 5th January 2022. Wishing all of our students and their families a lovely festive holiday.


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